Candidate Privacy Notice

Candidate Privacy Notice

In this TOP Staff Privacy Notice (“Notice”), references to “TOP”, “we”, “us” and “our” will mean Thai Otsuka Pharmaceutical Co., Ltd.




  • Why do we inform you?
  • Who is the data controller?
  • Processing of your personal data
  • Does TOP share personal data with others?
  • Does TOP transfer personal data to countries outside Thailand?
  • How long does TOP store your personal data?
  • What are your rights under the PDPA?
  • Questions and queries
  • Changes to this Notice
  • Contact


Why do we inform you?


TOP knows that you care how information about you is processed. Also, TOP has an obligation under the Personal Data Protection Act B.E. 2562 (2019) (“PDPA”) to inform you on how we process your personal data. This Notice outlines how we collect, use, and disclose (collectively “process”) your personal data.


“Personal data” means any information relating to a natural person (“Person”), which can identify such Person, directly or indirectly. Personal data does not include the information of deceased Persons. Common examples of personal data processed by TOP in its day to day running of the business include: names, addresses, and contact details.



Who is the data controller?


The data controller is TOP. This means that we make the decisions regarding processing of your personal data and also have the duty to do this appropriately.



Processing of your personal data


How and why do we process your personal data?


The personal data we collect from you and/or through our systems helps us manage the employment and contractual relationship with you.


The personal data we collect, the basis of processing and the purposes of processing are detailed below. Sometimes, these activities are carried out by third parties (see “Does TOP share personal data with others?” below).


We encourage you to supply only the information you are comfortable with and/or that is required for us to execute on our business relationship with you. In particular, care should be taken when you share special categories of personal data with us. Special categories of personal data could include: racial, ethnic origin, political opinions, cult, religious or philosophical beliefs, sexual behavior, criminal records, health data, disability, trade union information, genetic data, biometric data.



The categories of personal data we collect are set forth below:


  • Employment details (such as name, gender, birthdate, address, phone number, e-mail address, national ID number, and information included in the biography data)
  • Education Background
  • Work experience record
  • Qualification skills, knowledge, and training record
  • Previous Salary


The following is our legal basis for processing your personal data other than with your consent


  • It is necessary for the performance of a contract
  • It is necessary for legitimate interests
  • It is necessary for compliance with a law


We process personal data above for the purpose of:


  • Confirming your identity
  • Managing the recruitment and contractual relationship with you
  • Complying with legal obligations
  • Conducting pre-employment background inspection, including checking the right to work legally, professional qualifications, and the background with the previous employer


In some circumstances, we may request your explicit consent to process (specific types of) personal data. In these circumstances, you are able to withdraw your consent at any time by following the instructions provided when you gave consent or at the contact details below (see “Questions and queries” below).


Is there a case where your sensitive personal data must be provided?


Apart from those cases provided above, your personal data must be provided to us in the following case[s]:


Does TOP share personal data with others?


Service Providers


On the occasion that your personal data will, where applicable, be processed by the service provider on TOP’s behalf.


We will check any third party that we use to ensure that they can provide sufficient guarantees regarding the confidentiality and security of your data. We will have written contracts with them which provide assurances regarding the protections that they will give to your data and their compliance with our data security standards and international transfer restrictions.


Does TOP transfer personal data to countries outside Thailand?


Your personal data will not be transferred to a foreign country/international organizations located therein (the “Foreign Organizations”).


How long does TOP store your personal data?


Personal information is collected during the recruitment process. After the recruitment process is done, TOP further retains your personal data for 1 year in case there is a relevant job offering for which you will be a fitting candidate in the future.


What are your rights under the PDPA?


You have the right to request access to or obtain a copy of, receive, correct, erase, destroy or anonymize, or restrict of the use of, your personal data. You are also entitled to object to the processing of your personal data in certain instances. When we process your personal data based on your consent, you may withdraw it for the future at any time. Please note that where your personal data must be provided to us, the possible consequences of failing to do so need to be considered (see “Is there a case where your personal data must be provided?” in the section “Processing of your personal data” above).


Questions and queries


If you would like further information about your data protection rights, please contact the HR department or the Data Protection Officer.


If you consider that we, including our employees or contractors, violate or do not comply with the PDPA, you may file a complaint with the Office of the Personal Data Protection Committee, which is the supervisory authority of the data protection laws in Thailand.


Changes to this Notice


We may decide to change this Notice. If the change is fundamental or may significantly affect you, we will provide you with the updated Notice in advance of the change actually taking effect. We encourage you to review the content of this Notice regularly.




Our contact information is as follows:


Thai Otsuka Pharmaceutical Co.,Ltd.

Data Protection Officer

Address: 15th Floor Unit no.1501-1502 United Center Building 323 Silom Rd. Bangrak Bangkok 10500 Thailand

Call: 02-401-9560